There are many important elements to running and managing an organization. No matter what size an organization is, leaders have many roles to play in ensuring things run smoothly and that everyone does their job. Managing your staff effectively can be the key to success not just of your department, but of the company as a whole. Fortunately, by following some simple tips on how to manage an organization, you can learn to lead and motivate your employees to succeed.
Vision and Planning
Your organization must have a clear vision, knowing what it wants to do. Without any vision, you remain stagnant; without directions, it’s like going on a road trip without a map. You must design a clear map that will guide all members to your destination. The old axiom is still true: “Failing to plan is planning to fail.” Thus, create a well-organized and structured business plan and communicate it to all staff. Once you have established your vision or goal, follow it up with planning decisions. For example, if your goal is to increase sales, create a concrete plan- such as imposing quotas or creating an incentive system- in order to achieve that plan. Ensure your company is unified in its approach on how to achieve your goals.
Tap Available Resources
While you are putting together your organization’s set of strategies, every member must be encouraged to make the most effective and efficient use of their resources and to do all they can contribute to the company. Be active in searching for and tapping any hidden resources you can use. For example, ask your existing staff if they have any special skills that they aren’t currently using in their jobs that might be able to be an asset to the company. Your graphic designer may be skilled at web design, for example, or your sales manager may have bookkeeping experience that you can also put to use. Be active in searching for and tapping any hidden resources you can use. In addition, efficiency must be encouraged and accountability standards upheld for your employees in all areas in order to ensure you are using your human resources to the fullest extent possible. Always focus on getting results. All members should actively participate in terms of making the most out of skills, talents, and teamwork. Think out of the box and be creative in employing your strategies. Be positive and always project your enthusiasm for work. Positivism and motivation play important roles in employee productivity.
Encourage self-reliance in your organization. Teamwork is obviously valuable, but individual productivity is just as important. Each staff member within your organization should contribute a special skill or ability that helps your overall organization to succeed. In a small business, you can’t afford to carry dead-weight in the form of employees who don’t bring a lot to the table or who rely on others to help. Instead, look for people who can accomplish all the tasks your organization needs so you don’t have to turn to outside help. Employing consultants or outside resources isn’t always a sustainable business model and can be much less cost effective than hiring people who have those skills anyway and who can put them to good use. For example, instead of just hiring a salesperson, hire a salesperson with management experience who can train other sales staff. He can then help you to build a good solid base of salespeople, without having to bring in an outside sales trainer. Instead of just hiring an IT person, hire an IT person who can also teach software and computer skills to the staff who need it so you don’t have to bring in outside trainers. Instead of hiring a customer service person who turns to his manager to handle very question or complaint, hire someone who can be self reliant and find a solution to the customers problem himself. Encourage this self reliance through rewarding staff innovation and praising efforts to improve and contribute more.