Quick Answer
4 min read|Updated: Mar 20, 2026|Published: Apr 20, 2023
As a director of a company in India, it's essential to be aware of your compliance responsibilities. One such crucial obligation is the filing of the Form DIR-3 KYC, a mandatory Know Your Customer (KYC) process for company directors.
4. Form DIR-3 KYC Application Procedure
To ensure compliance with the Form DIR-3 KYC requirements, follow these steps:
- Obtain a Digital Signature Certificate (DSC): As a director, you need a valid DSC to file Form DIR-3 KYC. If you don’t have one already, apply for a DSC from a certifying authority recognized by the MCA.
- Prepare the required documents: Gather the necessary documents, including proof of identity, proof of address, and a recent passport-sized photograph. Ensure that all documents are self-attested and in the prescribed format.
- Access the MCA portal: Visit the MCA portal (www.mca.gov.in) and log in using your existing account credentials or create a new account if you don’t have one.
- Fill in the Form DIR-3 KYC: Locate Form DIR-3 KYC under the ‘MCA Services’ tab and click on ‘Director KYC.’ Fill in the required details, such as your DIN, personal information, and address. Ensure that all the details are accurate and match the supporting documents.
- Attach documents: Upload the scanned copies of the required documents, including your self-attested proof of identity, proof of address, and passport-sized photograph.
- Sign and submit: Digitally sign the completed Form DIR-3 KYC using your DSC and submit it on the MCA portal. Pay the prescribed fees, if applicable, to complete the filing process.
- Wait for confirmation: Once you’ve submitted the form, the MCA will review your application and approve it if everything is in order. Upon approval, you’ll receive a confirmation email.
5. Documents required for Form DIR-3 KYC
For a successful Form DIR-3 KYC filing, you’ll need the following documents:
- Proof of identity (self-attested copy of PAN for Indian nationals and passport for foreign nationals)
- Proof of address (self-attested copy of Aadhaar card, passport, voter ID, or driving license)
- A recent passport-sized photograph
6. Penalties for non-compliance
Failure to file Form DIR-3 KYC within the specified deadline can result in the following penalties:
- Deactivation of the DIN, rendering it non-operational
- A late filing fee of INR 5,000
- Potential disqualification of the director under Section 164(2) of the Companies Act, 2013
To avoid these consequences, ensure that you file Form DIR-3 KYC on time and keep your personal information up to date with the MCA.
7. Frequently Asked Questions (FAQs)
When is the deadline for filing Form DIR-3 KYC?
For existing directors, the deadline for filing Form DIR-3 KYC is usually the 30th of September each year. However, it’s essential to check the MCA website for any updates or changes to this deadline.
Do I need to file Form DIR-3 KYC every year?
Yes, all directors with a valid DIN are required to file Form DIR-3 KYC annually to ensure that their information remains up to date with the MCA.
What if I have multiple DINs?
If you have multiple DINs, you must surrender the duplicate DINs immediately and file Form DIR-3 KYC only for the valid DIN that you’ll be using.
Conclusion
Compliance with the Form DIR-3 KYC requirement is a critical responsibility for all company directors in India. By understanding the application procedure and ensuring timely submission, you can maintain transparency in corporate governance, uphold your company’s credibility, and avoid legal penalties. Stay informed and vigilant about your compliance requirements to ensure the smooth functioning of your organization.
Please suggest what steps a company should take if a Director don’t update or not willing to update KYC on MCA Portal till 31st August, subsequent to which his/her DIN become de-activated.
As the Annual Filing period is not far, the company has to perform various compliance involving all the directors of the Company.
Looking forward for a solution.
There is no solution other than to convince the director to file it , as per internal sources the due date may be extended , it could be a mere speculation also you approach the court and get a stay on director disqualification https://virtualauditor.in/learn/director-disqualification-relief-granted-by-madras-high-court/
Very Nice Details Explanation. DIR 3 KYC also required the photograph or not.
No, Photograph is not required
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one doubt .
is it possible if indian resident director can mention their foreign mobile number or it has to be indian number .
Resident director, it will not accept a foreign mobile number