Company Secretary Services India

What are company secretary services? Company secretarial services encompass corporate governance compliance under the Companies Act, 2013 — including board meeting management, resolution drafting, statutory register maintenance, ROC filings, and advisory on corporate restructuring. CA V. Viswanathan holds the ACS qualification from ICSI, providing in-house CS capability combined with CA, CFE, and IBBI Registered Valuer expertise under one roof. Quick Answer: Company Secretary Services — Company secretary services by ACS (ICSI). Board resolutions, statutory registers, ROC filings, annual compliance, governance advisory for startups and companies.

What is Company Secretary Services?

Regulatory Framework

Regulatory basis: Companies Act, 2013 — Sections 173-175 (Meetings), 118 (Minutes), 134 (Board Report), 92 (Annual Return).

Services

Board Resolution Drafting Minutes of Meeting Statutory Register Maintenance Annual ROC Filings (AOC-4, MGT-7) Director Appointment/Resignation (DIR-12) Share Transfer/Transmission Increase in Authorised Capital Change of Registered Office Company Name Change Alteration of MOA/AOA Winding Up / Strike Off NCLT Applications

Why Combine CS with CA?

Most businesses engage separate CA and CS firms, creating coordination overhead and information gaps. Virtual Auditor's ACS + FCA combination means: (a) board resolutions for share allotment coordinate with FEMA valuation requirements, (b) ROC filings align with tax compliance timelines, (c) corporate restructuring (mergers, demergers) is handled end-to-end — CS for the NCLT process, CA for the valuation and tax implications.

CS Compliance Calendar — Annual

Engagement terms — reviewed 25 October 2026

• Fee: Annual filing package (AOC-4 and MGT-7 only) from ₹10,000 + 18% GST; MCA filing fees are extra. The audited financial statements and the auditor's report are to be provided by you and are not part of this scope. Retainer secretarial support is quoted on request.
• Extra / not included: Event-based filings (DIR-12, SH-7, PAS-3, INC-22) and secretarial audit are separate.
• Turnaround: AOC-4 filed within 30 days and MGT-7 within 60 days of the AGM when signed accounts are received at least 7 working days before the due date.
• Who signs: Forms and certificates are signed by V. Viswanathan ACS or another qualified Company Secretary of the practice, depending on the engagement.
• Entity: Secretarial retainer and e-form filing are engaged and invoiced by Virtual Auditor Private Limited; where a form or return must be certified by a practising professional (for example MGT-8 or a pre-certified e-form), that certificate is engaged and invoiced by V Viswanathan & Associates.
• What to send first: Send signed audited financial statements, auditor's report, AGM notice and minutes, list of shareholders as on the AGM date, and the MCA login.
• Next step: Send your enquiry on WhatsApp to +91 99622 60333; we confirm the scope, fee and timeline in writing before work starts.

Step-by-Step Process

Step 1

Compliance health check and gap analysis

Step 2

Set up statutory registers and minute books

Step 3

Schedule board meetings and AGM calendar

Step 4

Draft resolutions and file ROC forms

Step 5

Maintain compliance calendar with reminders

Step 6

Annual return and secretarial audit (if required)

Virtual Auditor vs Self-Filing vs Online Aggregators

When it comes to company secretary services, you have three choices: self-filing through government portals, using an online aggregator, or engaging a qualified CA firm like Virtual Auditor. Self-filing saves fees but risks errors that trigger notices and penalties. Online aggregators offer low-cost templated services but lack the expertise to handle complications. Virtual Auditor provides practitioner-level expertise with personalised attention — every engagement is supervised by CA V. Viswanathan (FCA, ACS, CFE, IBBI RV), ensuring accuracy, regulatory compliance, and strategic advisory that goes beyond mere filing.

Expert Guides & Research

Deepen your understanding with our published research and practical guides:

• Company Secretary & Secretarial Services — Complete Guide — Read at company secretary secretarial services
• Board Resolution Templates for Startups in India — Read at board resolution templates startup india

When Is Company Secretary Services Not Required?

CS services may not be required when: (a) your company's paid-up capital is below Rs 10 crore (mandatory whole-time CS appointment threshold under Section 203), (b) you are a sole proprietorship or partnership firm (CS Act applies to companies and LLPs), (c) all statutory filings are current and the company has no complex compliance requirements, or (d) the company is dormant with no active transactions. However, even companies below the threshold benefit from professional CS support for board meetings, regulatory filings, and corporate governance — non-compliance penalties range from Rs 1 lakh to Rs 25 lakhs.

If you are unsure whether your situation requires company secretary services, contact us for a free preliminary assessment. We will advise you honestly — including telling you if you do not need our services.

Documents Required

The following documents are needed to initiate the company secretary services process:

Certificate of Incorporation, MOA and AOA, the register of members and directors, previous board and general meeting minutes, the latest filed annual return and financial statements, details of any pending ROC filings, the DSC of the directors, and the list of transactions or events needing secretarial action (appointments, share issues, charges, changes of office). We prepare a compliance calendar after the initial review.

We provide a personalised document checklist after the initial consultation, tailored to your specific entity type and situation. Documents can be shared securely via email or our client portal.

What You Receive

Upon completion of the company secretary services engagement, you will receive: board and general meeting notices, agendas, minutes and resolutions drafted in the Secretarial Standards (SS-1 and SS-2) format, the statutory registers brought up to date (members, directors and KMP, charges, related-party contracts), every ROC e-form filed during the period with SRN and acknowledgment, and a quarterly compliance report with the forward calendar.

All deliverables are reviewed by CA V. Viswanathan (FCA, ACS, CFE, IBBI RV) before release to ensure accuracy and regulatory compliance.

Updated for FY 2025-26

This service page reflects the latest regulatory requirements as of March 2026, incorporating changes from the Union Budget 2025, recent MCA notifications, CBDT/CBIC circulars, and RBI master directions applicable to company secretary services. Virtual Auditor continuously monitors regulatory updates to ensure all advice and filings are current.

Who Needs Company Secretary Services?

Company secretary services are needed by (a) every private limited company, which must hold board meetings, maintain statutory registers and file annual returns and event-based forms with the Registrar, (b) companies with paid-up capital of ₹10 crore or more, which must appoint a whole-time company secretary (section 203 and rule 8A), (c) listed and large unlisted companies that require a secretarial audit under section 204, (d) startups issuing shares, ESOPs or convertible instruments, and (e) companies with foreign shareholders, which must also meet FEMA reporting requirements.

What has changed in the law — reviewed October 2026

• Income-tax Act, 2025: assented to on 21 August 2025 and in force from 1 April 2026, it replaces the Income-tax Act, 1961 for tax year 2026-27 onward, and the Income-tax Rules, 2026 (notified 20 March 2026) replace the 1962 Rules. Section and rule numbers on this page are those of the 1961 Act and 1962 Rules, which continue to govern assessments, appeals and pending proceedings for assessment years up to 2026-27; for tax year 2026-27 onward the corresponding provisions of the 2025 Act apply, and our engagement letters quote both.